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A. ASME Executive Officers
President
The president is responsible for the organization and successful operation
of the student section. President should also consult regularly with the
faculty advisor to ensure a smooth turnover, continuation of activities
and programs. The president is responsible for presenting ideas and
proposing directions for the chapter. This is accomplished by producing
a calendar of events for each academic semester. The president is
also responsible for coordinating the activities of the executive board
to ensure implementation of all internal and external tasks. The
president also designates committees and appoints all committee chairpersons
subject to approval of the Executive Board. Finally, the president
is responsible for ensuring that ASME elections are advertised to members
and is held during the second month of the spring semester.
Vice President
The Vice president is responsible for presiding over Executive
Board meetings and other appropriate functions in the absence of the president.
He/she is also responsible for chairing the Extended Board--committee chairpersons--and
presenting periodic reports to the president. The vice president's
most important job is to preside over the Membership Development Committee
to ensure that their duties to recruit new members is an ongoing process.
The vice president also obtains and reviews the monthly ASME member list.
He/she also identifies the last class sections where membership drive efforts
need to be intensified.
Secretary
The secretary is responsible for maintaining the records of the
student section. This includes keeping a record of all meetings, trips,
tours, and business transactions made by the student section. He/she
is also responsible for ensuring that the preliminary reports are forwarded
on time to the ASME regional office. The secretary is also responsible
for documenting all flyers and other promotional effects that were used
by the student section. He/she also checks the ASME mailbox #20 located
in the NAC Information desk. The secretary also takes minutes during
the Executive Board and General meetings. The secretary is also responsible
for registering the organization with the Day Student Government (DSG)
and the Finley Student Center EVERY semester. This task is very IMPORTANT
as our section would not be official had it not been registered.
Treasurer
The treasurer is responsible for maintaining the monetary accounts
of the student section. He/she consults with the retiring treasurer
to ensure that records are in good order and that the financial report
is up-to-date. He/she is also responsible for paying all bills authorized
by the President and Faculty Advisor. The treasurer is also responsible
for keeping records of the funds for our activities obtained from the Day
Student Government (DSG), Auxiliary Coordinating Committee (ACC) and Auxiliary
Enterprises Coordinating Committee (AEC). He is also responsible
for ensuring that proposals are sent out to the various funding sources.
He/she supervises the Fundraising and Proposal Committee and ensures that
they are actively seeking funding.
B. Committee Chairs
Membership Development Committee
Shall bring the advantages of the student membership to the attention
of all eligible candidates for admission. This includes holding membership
drives in the Engineering Hall Lobby and/or visiting classes to recruit
members. Participate in the School of Engineering Pre-College Open
House in conjunction with the undergraduate office of student programs
or any other program set forth by the School of Engineering.
Publicity Committee
Shall device methods for the advertisement of each meeting, tours,
and plant visits. This includes creating the flyers for the above mentioned
events and posting at locations. Other duties include increasing
ASME awareness through radio / print media announcements.
Fundraising and Proposal Committee
Shall device methods of obtaining funding for the student section.
This includes writing proposals for donations from companies, soliciting
funds from alumni and organizing fund raising events.
Field Trips and Speakers Committee
Shall arrange plans for tours and plant visits. This includes
establishing contact with the tour/plant visit sites and ensuring the execution
the trip by taking the attendance of the tour participants and setting
up the necessary arrangement such as chartering bus and re-confirming with
the tour sites personnel of our intended visits.
Community Service Committee
Shall plan and execute activities related closely to community
benefit such as: old clothing and coat drive during winter season, blood
drive, volunteer work, etc.
Newsletter
Shall issue periodic information regarding activities of the student
section in City Vector--our chapter newsletter. Collect and edit
articles from contributing students to be
put in the Newsletter. Ensure that the Newsletter is being issued
on time and that all the necessary information and announcements about
the organizations be included in the newsletter.
Webmaster
Shall maintain and update the organization's web site. Keep
track of the inputs and suggestion for improving the home page. Work
closely with the Publicity Committee in announcing all of the organization's
activities ahead of time on the homepage.
Scholarship, Internship and Job Info
Shall distribute information regarding any scholarship, internship and
job information to fellow ASME members through our mailing list and website.
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